Client acquisition systems for B2B service firms

Turn best-fit prospects into booked sales calls, on autopilot.

We build and run automated outbound systems for recruitment agencies, paid media agencies and IT managed service providers. We find the right prospects at the right moment, send outreach that's genuinely personal, and put qualified calls in your calendar.

Book a growth mapping call See how it works
Done for you, end to end No extra headcount Calls land in your calendar

Plugs into the tools you already use

HubSpotPipedriveBullhornJobAdderConnectWiseHaloPSAGoogle WorkspaceOutlookSlackCalendlyAirtable
Who it's for

Built for firms where one new client is worth tens of thousands.

We specialise, so your system starts with signals and messaging that already work in your market.

Recruitment agencies

Win more client roles. We spot companies hiring in your specialty and start conversations with the hiring manager about the exact role.

See the client acquisition engine →

PPC & paid media agencies

Open every conversation with value. Brands running ads get a short, personalised audit of their ads and landing pages.

See the prospect audit system →

IT managed service providers

Stop relying on referrals. Targeted outreach to local businesses at the right moment, plus instant follow-up on every enquiry.

See the outbound & speed-to-lead system →
The problem

You're great at the work. Winning the next client is the bottleneck.

01 · REFERRALS

Growth depends on who happens to refer you

Good months and quiet months, with little control over which one comes next.

02 · TIME

Your best people are too busy to prospect

Delivery always wins over outreach, so the pipeline dries up exactly when you're busiest.

03 · GENERIC

Generic cold email gets ignored

Decision makers delete templated pitches. Personal outreach works, but it doesn't scale by hand.

How the engine works

Right company. Right person. Right moment.

Each step runs automatically. You only show up for the conversations.

01 · SIGNAL

Spot the buying signal

We monitor job boards, ad libraries and business data for moments when a company needs what you sell.

02 · CONTACT

Find the decision maker

The right person at each company is identified, enriched and verified, so emails land with someone who can say yes.

03 · OUTREACH

Send outreach that's personal

Every message references the specific signal: the role, the ads, the growth. It reads like you wrote it yourself.

04 · BOOKED

Calls land in your calendar

Replies flow into your CRM, interested prospects book themselves in, and nothing slips through the cracks.

Why it pays

One new client changes the maths.

0 client
That's often all it takes for the system to pay for itself many times over. Everything after that is upside.
Typical values in our target markets
Recruitment: average placement fee$15,000+
Paid media: one retained client, per year$24,000+
IT MSP: one managed client, per year$12,000+
Extra prospecting hours your team needs to find0
Working together

From first call to a running pipeline.

01 · FREE

Growth mapping call

30 minutes on your ideal clients, current pipeline and the signals that matter in your market.

  • Your best-fit client profile
  • Signals worth targeting
  • Honest view of whether it fits
No cost · No obligation
02 · BUILD

Build & launch

We set up sending domains, data sources, messaging and CRM integration, then launch once everything is warmed and tested.

  • Dedicated sending domains
  • Messaging you approve
  • Connected to your CRM & calendar
03 · RUN

Run, report & improve

We monitor deliverability, test new angles and report on results every month, so the pipeline keeps getting better.

  • Monthly performance report
  • Ongoing message testing
  • Deliverability monitoring
Then, the back office

More clients means more admin. We automate that too.

Once your pipeline is flowing, we use the same automation expertise (n8n, Make, Airtable) to take the busywork off your team.

Client onboarding

Access, assets and setup checklists collected automatically.

Reporting & dashboards

Live visibility of your business, and client reports that write themselves.

Scheduling & follow-up

Interviews, meetings and follow-ups that happen without chasing.

CRM & data sync

Your tools kept in sync, with alerts in Slack or email when something needs you.

FAQ

Questions we hear a lot.

Will this damage my domain or reputation?

No. Outreach is sent from separate, properly warmed sending domains, never your main business domain, with authentication set up correctly and conservative daily volumes. Your main inbox and brand stay protected.

Isn't this just spam?

No. We contact a small number of genuinely relevant businesses, about something specific to them, with a clear way to opt out. It's targeted B2B outreach designed around Australian and UK email rules, not mass blasting.

How quickly will I see results?

Sending domains need a few weeks to warm up before outreach starts. We use that time to build your lists, messaging and integrations, so you're ready to go the moment they're warm.

Do I need to change my CRM or tools?

No. We connect to what you already use, whether that's HubSpot, Pipedrive, Bullhorn, JobAdder, ConnectWise or a simple spreadsheet, and book calls straight into your existing calendar.

How much time does it take from my team?

About an hour to get started, plus approving the messaging. After that, your job is to take the calls.

What does it cost?

A one-off setup fee plus a monthly fee to run, monitor and improve the system. We scope it on the growth mapping call around your market and targets, and show you the maths before you commit. Founding clients get a reduced rate.

You're a new studio. Why should we trust you?

Fair question, and we won't pretend otherwise. Instead of a track record, we show you the system working on your own market: we bring live examples to the growth mapping call, so you can judge the quality for yourself before spending anything.

What if it doesn't work?

There's no long lock-in. If the system isn't booking calls after the first 60 days, you can cancel with nothing further to pay.

Matt "Con" Constantine, founder of Deep Ops Studio
Matt “Con” Constantine · Founder
Who you'll work with

You deal with the person who builds it.

I'm Con, founder of Deep Ops Studio. I build automation for service businesses: outbound systems that book sales calls, plus the CRM, Slack and email workflows that keep operations moving behind them.

No account managers and no hand-offs. The person on your growth mapping call is the one who designs, builds and runs your system, and the one you message when something needs to change.

  • Direct line to the builder
  • n8n · Make · Airtable under the hood
  • AU & UK business hours
Founding clients

Deep Ops Studio is new, so I'm taking on a small number of founding clients at a reduced rate, in exchange for honest feedback and a case study once you're seeing results.

No long lock-in. If the system isn't booking calls after the first 60 days, you can cancel with nothing further to pay.

Book a growth mapping call

See what a full pipeline would look like for you.

A free 30-minute call. You'll leave with a clear picture of your best-fit prospects and the signals worth targeting, whether or not we work together.

  • Live examples of best-fit prospects in your market
  • Your ideal client profile, mapped
  • The buying signals in your market
  • Realistic numbers for your pipeline

Founding client rate available. Not booking calls after 60 days? Cancel, nothing further to pay.

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